AI Policy

Hayula: Indonesian Journal of Multidisciplinary Islamic Studies recognizes that artificial intelligence (AI) tools, including generative AI and large language models, can support research and writing. They cannot replace the scholarly judgment, interpretive responsibility, and accountability of authors, editors, and reviewers. This policy sets out how authors, editors, and reviewers may and may not use AI in the publication process. It follows the guidance of the Committee on Publication Ethics (COPE) and applies to every manuscript submitted to the journal.

Authors

May use AI as a support tool and must disclose it.

Editors

Limited technical use only, with confidentiality and disclosure.

Reviewers

Generative AI is not allowed in the review process.

1Use of AI by AuthorsPermitted use, prohibited use, and disclosure

Permitted

✓Improving grammar, spelling, clarity, and readability
✓Translation support, provided the authors check the result against the source
✓Managing, formatting, and checking references
✓Assisting data processing or analysis, provided the tool and procedure are described in the Research Method and the results are verified by the authors

Prohibited

✗Generating the core intellectual content of the manuscript, including research questions, arguments, analysis, interpretation, or conclusions
✗Interpreting or translating the Qur’an, hadith, tafsir, fiqh texts, classical manuscripts, or other primary religious and cultural sources without the authors’ own scholarly verification against the original text and recognized authorities
✗Producing fieldwork data, interview transcripts, or quotations attributed to informants
✗Fabricating, falsifying, or manipulating data, sources, quotations, or references; every cited work must be a source the authors have actually read
✗Creating or altering images, figures, maps, or manuscript reproductions, unless AI-generated material is itself the subject of the research and this is clearly explained in the Research Method

No AI authorship

AI tools cannot be listed or credited as authors or co-authors, because they cannot take responsibility for the work, approve the final version, or be accountable for its integrity. Authorship is limited to people who meet the journal’s Authorship Criteria.

Verification

Authors must check all AI-assisted content for accuracy, bias, misattribution, and correct citation, and remain fully responsible for the entire manuscript, including any part produced with AI assistance.

Disclosure

Any use of AI beyond basic spelling and grammar checks must be disclosed in two places: in the article, under Declaration of Generative AI Use in the Declarations section, as required by the Author Guidelines (the statement names the tool, states its purpose, and explains how the authors checked the output, and is published with the article); and at submission, in the “Comments for the Editor” field in OJS. If no AI tools were used, the Declarations section states: “No generative AI tools were used in the preparation of this manuscript.”

Sample Declaration of AI Use

“During the preparation of this manuscript, the authors used [name and version of the tool] to [purpose, e.g., improve the clarity of the English text in the Introduction and Discussion]. The authors reviewed and edited all output, verified it against the original sources, and take full responsibility for the content of this article.”

2Use of AI by EditorsConfidentiality, human decisions, and disclosure

Confidentiality

Editors must not upload manuscripts, or any part of them (including abstracts, figures, data, and review reports), to public generative AI tools.

Human decisions

All assessments of manuscripts, choices of reviewers, and decisions to accept, revise, or reject are made by human editors. AI must not be used to evaluate manuscripts or to draft decision letters.

Limited technical use

Editors may use secure tools approved by the journal for similarity screening, reference and metadata checks, and language checks of their own correspondence.

Disclosure

When an AI tool is used in handling a manuscript, the editor records the tool and its purpose in the editorial notes in OJS and informs the authors. Editors who use AI in editorials or other published content disclose it in the same way as authors.

Suspected misuse

Suspected undisclosed or inappropriate use of AI by authors or reviewers is handled under the journal’s Allegation of Research Misconduct policy.

3Use of AI by ReviewersGenerative AI is not allowed

Hayula does not allow reviewers to use generative AI in the review process. Peer review depends on the reviewer’s own expertise, judgment, and the confidentiality of the double-blind review.

✗Do not upload a manuscript, or any part of it, to any AI tool.
✗Do not use AI to read, summarize, translate, analyze, or evaluate a manuscript, or to write a review report.
✓A basic spelling or grammar checker may be used on the reviewer’s own comments only, without entering any content from the manuscript.

Each reviewer confirms in the OJS review form that no AI tools were used in preparing the review. A review report found to be generated with AI will be disregarded, a new reviewer will be assigned, and the reviewer may be removed from the reviewer list. See also the Peer Review Process and Reviewer Guidelines.

4ViolationsHow breaches of this policy are handled

Undisclosed or prohibited use of AI is treated as a breach of publication ethics. Depending on its severity and the stage of the manuscript, the journal may:

  • Request a disclosure or revision
  • Reject the manuscript
  • Publish a correction
  • Retract the article

These actions follow the journal’s Correction & Retraction Policy, Publication Ethic Statement, and COPE guidance.

Policy Review and Contact. This policy is reviewed periodically as AI technologies and publishing standards develop. Questions about this policy can be sent to the editorial office at journalhayula@unj.ac.id.

Effective date: 16 October 2026. This policy applies to all manuscripts submitted, under review, or in production from this date.