Post Publication Discussions

  1. General Principles

The Jurnal Ilmiah Sport Coaching and Education (JSCE) regards scholarly publishing as a continuing process of communication, evaluation, and development of scientific knowledge. Publication of an article does not bring scholarly scrutiny to an end. Readers, authors, reviewers, editors, and journal managers share responsibility for maintaining the accuracy, transparency, integrity, and reliability of the published scholarly record.

This policy establishes procedures for:

  1. post-publication scholarly discussion;
  2. reporting and handling research integrity concerns;
  3. correcting published articles;
  4. issuing an Expression of Concern;
  5. retracting published articles; and
  6. removing articles in exceptional circumstances.

This policy is developed in accordance with the principles and guidance of the Committee on Publication Ethics (COPE), the International Committee of Medical Journal Editors (ICMJE), and established practices for maintaining the integrity of the scholarly publishing record.

Guiding Principles

JSCE applies the following principles:

  1. The Version of Record must not be changed silently. Any substantive post-publication change must be accompanied by an appropriate formal and citable notice.
  2. Corrections are intended to maintain the accuracy of the scholarly record, not to punish authors.
  3. All parties shall be treated fairly and confidentially throughout the process.
  4. Authors shall be given a reasonable opportunity to respond to concerns before substantive editorial decisions are made.
  5. Editorial decisions shall be based on evidence and scholarly integrity, and shall be independent of commercial, institutional, academic, or personal pressure.
  6. Editors are responsible for editorial decisions, while formal investigations of research misconduct remain primarily the responsibility of the relevant institution or competent authority.

 

PART I. POST-PUBLICATION DISCUSSION

1.1 Forms of Post-Publication Discussion

JSCE recognises the following forms of post-publication scholarly communication:

  1. Comment / Letter to the Editor

A Comment is a scholarly response to a published article that may:

  • raise a scientific question;
  • provide constructive criticism of the methodology or interpretation;
  • present relevant new evidence;
  • propose an alternative interpretation; or
  • discuss the scientific implications of the published work.

Comments must focus on the scholarly content of the article and must not contain personal attacks against the authors.

  1. Authors' Reply

An Authors' Reply is a formal response by the authors of the original article to a Comment that has been considered for publication by JSCE.

  1. Research Integrity Concern

A Research Integrity Concern is a confidential report regarding a potentially serious problem involving the integrity, reliability, or ethical conduct of research or publication. Such reports are handled as confidential editorial matters and are not treated as public Comments.

 

1.2 Requirements for Comments

Comments submitted to JSCE should meet the following requirements:

  • maximum length of 1,000 words;
  • maximum of 10 references;
  • maximum of one table or figure;
  • written in English or Bahasa Indonesia, in accordance with the journal's language policy;
  • references formatted according to APA 7th edition;
  • title formatted as:

“Comment on: [Original Article Title]”

  • include the DOI of the original article, where available;
  • address the academic or scientific content of the article;
  • use objective, respectful, and evidence-based language; and
  • disclose any relevant conflict of interest.

Comments should normally be submitted within 12 months of the online publication of the original article. However, the editors may consider later submissions where the Comment has significant scholarly importance.

 

1.3 Procedure for Handling Comments

Step 1 — Submission

Comments should be submitted through the JSCE Open Journal Systems (OJS) platform or through the official journal editorial contact. The submission should identify the original article by its title and DOI.

Step 2 — Acknowledgement

The Editorial Office will acknowledge receipt of the Comment within 7 working days.

Step 3 — Editorial Screening

The Editor-in-Chief or designated editor will assess the Comment for:

  • relevance;
  • academic significance;
  • originality;
  • appropriate scholarly tone;
  • clarity; and
  • compliance with the journal's requirements.

Comments that are outside the journal's scope, repetitive, defamatory, inappropriate, or personal may be rejected.

Step 4 — Expert Assessment

Where specialist or technical assessment is required, the editor may seek advice from an independent reviewer or subject expert.

Step 5 — Invitation to the Original Authors

If the Comment is considered suitable for further consideration, the corresponding author of the original article will be invited to provide a response.

Step 6 — Authors' Reply

The original authors will normally be given 30 days to submit their response.

Step 7 — Editorial Decision

The editor will evaluate the Comment and the Authors' Reply and decide whether the materials should be:

  • accepted;
  • revised; or
  • rejected.

Step 8 — Publication

Where appropriate, an accepted Comment and Authors' Reply may be published as separate scholarly items and linked to the original article.

Step 9 — Further Editorial Action

If the discussion identifies a substantive error in the original article, the editor may initiate the correction procedure described in Part III.

 

PART II. RESEARCH INTEGRITY CONCERNS

2.1 Matters That May Be Reported

JSCE accepts reports concerning possible breaches of research and publication integrity, including but not limited to:

  1. plagiarism;
  2. self-plagiarism and inappropriate text recycling;
  3. fabrication of data;
  4. falsification of data;
  5. inappropriate manipulation of data or images;
  6. duplicate or redundant publication;
  7. authorship disputes, including ghost, guest, or gift authorship;
  8. undisclosed conflicts of interest;
  9. undisclosed funding sources;
  10. breaches of research ethics involving human participants;
  11. absence of required ethical approval;
  12. problems concerning informed consent;
  13. breaches of participant confidentiality;
  14. citation manipulation;
  15. compromised, manipulated, or fraudulent peer review;
  16. paper-mill activity;
  17. manipulation of the editorial or publication process;
  18. undisclosed or inappropriate use of generative artificial intelligence; and
  19. other forms of academic or publication misconduct that may compromise the reliability of the scholarly record.

 

2.2 Reporting a Research Integrity Concern

A Research Integrity Concern should be submitted to the Editor-in-Chief of JSCE through the journal's official communication channel.

The report should include, where possible:

  • the article title;
  • the authors' names;
  • the DOI or article URL;
  • a clear description of the concern;
  • the specific section or material in question;
  • supporting evidence; and
  • the identity and contact details of the person making the report, if they are willing to provide them.

Anonymous reports may be considered when they are supported by credible and specific evidence.

JSCE will not make a finding solely on the basis of an allegation. All concerns will be assessed on the available evidence.

 

2.3 Procedure for Handling Research Integrity Concerns

Step 1 — Receipt of the Report

The Editorial Office will receive and document the concern.

Step 2 — Confidentiality

The identity of the complainant will be kept confidential to the extent reasonably possible. Information about the case will only be shared with individuals who have a legitimate editorial or investigative role.

Step 3 — Preliminary Assessment

The Editor-in-Chief or designated editor will determine:

  • whether the concern falls within the journal's responsibility;
  • whether sufficient initial evidence exists;
  • whether the issue represents an ordinary error or a potential integrity concern.

JSCE may use similarity-detection software, reference checks, image analysis, data comparison, or independent expert advice where appropriate.

Step 4 — Contacting the Authors

Where a credible concern exists, the corresponding author will be contacted and given an opportunity to provide an explanation.

Authors may be asked to provide:

  • raw data;
  • research instruments;
  • ethical approval documents;
  • informed consent documentation;
  • authorship contribution information;
  • data sources;
  • funding information; or
  • other relevant supporting documentation.

Step 5 — Evaluation

The editor will evaluate the authors' response and supporting evidence.

Possible outcomes include:

  1. No Further Action
    The concern is not substantiated.
  2. Correction
    The matter is determined to be an error that can be corrected without undermining the main findings.
  3. Expression of Concern
    There are serious unresolved concerns, but the available evidence is insufficient for a final decision.
  4. Retraction
    The article is determined to be unreliable or affected by a serious integrity problem.

Step 6 — Referral to the Relevant Institution

Where a case may constitute formal research misconduct, JSCE may refer the matter to the relevant institution, research ethics body, research integrity office, or other competent authority.

JSCE does not replace the role of an institution in conducting a formal misconduct investigation.

Step 7 — Final Editorial Decision

After considering the available evidence, the authors' response, relevant institutional findings, and applicable publication ethics guidance, the Editor-in-Chief will determine the appropriate editorial action.

 

PART III. CORRECTIONS AND CHANGES TO PUBLISHED ARTICLES

3.1 Version of Record

JSCE maintains the Version of Record as the official scholarly record.

Published articles will not be altered silently.

Substantive post-publication changes will be addressed through an appropriate formal notice, including:

  • Erratum;
  • Corrigendum;
  • Expression of Concern;
  • Retraction; or
  • Article Removal in exceptional circumstances.

Where applicable, correction and retraction notices will:

  • have a clear title;
  • have their own DOI;
  • identify and cite the original article;
  • be linked to the original article;
  • explain the reason for the change; and
  • remain permanently traceable.

 

3.2 Erratum

An Erratum is used for an error introduced during the journal's editorial, production, typesetting, or publication process.

Examples include:

  • incorrect author names;
  • incorrect affiliations;
  • errors in tables or figures;
  • incorrect metadata;
  • incorrect DOI or bibliographic information; or
  • other production-related errors that affect the published record.

Where necessary, the article file and metadata may be corrected, with a clear note indicating that a correction has been made.

 

3.3 Corrigendum

A Corrigendum is used when a significant error is identified that originated from the authors and was discovered after publication, but the error does not invalidate the principal findings or conclusions of the article.

Examples include:

  • incorrect data values;
  • incorrect tables;
  • incorrect figures;
  • incorrect references;
  • incorrect affiliation;
  • omitted funding information;
  • undisclosed conflict of interest; or
  • another error that materially affects the accuracy of the published record.

Minor typographical, punctuation, or formatting errors that do not affect the interpretation or citation of the article normally do not require a Corrigendum.

If an error renders the findings or conclusions unreliable, the editor will consider whether Retraction is appropriate.

 

3.4 Authorship Changes

Requests to add, remove, or reorder authors after publication must include:

  1. the reason for the requested change;
  2. agreement from all authors;
  3. agreement from any author being added or removed;
  4. an explanation of each author's contribution; and
  5. a contribution statement based on the CRediT taxonomy, where applicable.

Where authors disagree regarding authorship, JSCE will not act as the institution responsible for resolving the dispute. The journal may refer the matter to the relevant institution.

No authorship change will normally be made until there is sufficient evidence that the matter has been appropriately resolved.

Requests to update an author's name for legitimate personal reasons may be handled discreetly, where possible, in accordance with the author's wishes and applicable metadata requirements.

 

3.5 Expression of Concern

JSCE may publish an Expression of Concern when serious questions exist regarding the integrity, reliability, or validity of a published article but the available evidence is not yet sufficient to justify retraction.

An Expression of Concern may be issued when:

  • an institutional investigation is ongoing;
  • a serious research integrity concern has been raised;
  • the relevant institution has not yet completed its investigation;
  • important data or methodology cannot currently be verified; or
  • readers need to be alerted to interpret the article with caution.

An Expression of Concern does not constitute a finding of misconduct.

Following resolution of the matter, JSCE may:

  • withdraw the Expression of Concern;
  • publish a Correction or Corrigendum; or
  • retract the article.

 

3.6 Retraction

Retraction is undertaken when an article can no longer be considered a reliable part of the scholarly record.

Reasons for retraction may include:

  • fabrication;
  • falsification;
  • major error that renders the findings or conclusions unreliable;
  • plagiarism;
  • duplicate or redundant publication;
  • unethical research;
  • use of data without appropriate authorization;
  • manipulation or compromise of the peer-review process;
  • serious undisclosed conflict of interest that affected the editorial decision; or
  • other serious breaches of research or publication integrity.

Authors may request retraction. Editors may also initiate the retraction process when appropriate.

The final editorial decision rests with the Editor-in-Chief or the authorised editorial body of JSCE.

A retracted article will normally remain accessible in the journal archive to preserve the integrity and traceability of the scholarly record. The article will be clearly marked:

RETRACTED

A Retraction Notice will state:

  • the article being retracted;
  • the reason for retraction;
  • who initiated the retraction;
  • whether the authors agree, disagree, or did not respond; and
  • whether the matter represents an honest error or research misconduct, where this can reasonably be determined.

Retraction does not automatically imply misconduct by the authors. JSCE distinguishes between honest error and research misconduct.

 

3.7 Article Removal

Removal of a published article from the journal website is an exceptional measure.

An article may be removed only where:

  1. the article contains clearly defamatory material;
  2. publication infringes the legal rights of another party;
  3. a court or competent legal authority orders removal;
  4. the article contains identifiable personal information that creates a serious risk to an individual's privacy or safety;
  5. publication creates a serious and demonstrable risk to research participants or public safety; or
  6. another exceptional legal or ethical circumstance requires removal.

Where an article is removed, JSCE will retain sufficient bibliographic information to maintain the integrity of the publication record, including:

  • article title;
  • authors;
  • DOI;
  • publication information; and
  • a notice explaining the reason for removal.

An article will not be removed merely because an author, institution, or other party disagrees with criticism of the article or its findings.

 

PART IV. PROCEDURE FOR CORRECTIONS

Step 1 — Submission of a Correction Request

A correction request may be submitted by:

  • the corresponding author;
  • any co-author;
  • a reader;
  • a reviewer; or
  • an editor.

The request should be submitted through OJS or the official editorial contact using the subject:

“Correction Request – [Article DOI]”

The request should include:

  • article title;
  • DOI;
  • exact location of the error;
  • page, paragraph, table, or figure number;
  • incorrect text, value, or information;
  • proposed correction;
  • explanation of how the error occurred;
  • assessment of whether the error affects the findings or conclusions; and
  • confirmation of co-author agreement where the request originates from the authors.

Step 2 — Acknowledgement

The Editorial Office will acknowledge receipt within 7 working days.

Step 3 — Editorial Assessment

The editor will assess:

  • the nature and significance of the error;
  • its effect on the results;
  • its effect on the conclusions;
  • whether the error originated from the authors or the journal;
  • whether consultation with reviewers or experts is necessary; and
  • whether further integrity procedures are required.

Step 4 — Editorial Decision

The editor will determine whether the matter requires:

  • no action;
  • an Erratum;
  • a Corrigendum;
  • an Expression of Concern; or
  • Retraction.

Step 5 — Publication of the Notice

Where required, the relevant notice will be published as a separate editorial document and linked to the original article.

Step 6 — Metadata Update

The article metadata and publication status will be updated in the journal's publishing system and, where applicable, in external metadata services such as Crossref.

Step 7 — Closure

Relevant parties will be informed of the final decision.

JSCE aims to complete ordinary correction procedures within 60 days after the correction decision has been made. Cases requiring institutional investigation may take longer.

 

PART V. MODEL NOTICES

5.1 Corrigendum

Correction to: [Article Title]

[Authors]. ([Year]). [Article Title]. Jurnal Ilmiah Sport Coaching and Education, Volume, [Pages]. DOI: [DOI].

In the published article, an error was identified in [specify the location of the error]. The correct information is as follows: [provide the correction].

This correction does not affect the principal findings or conclusions of the article.

The authors apologise for this error.

 

5.2 Erratum

Erratum to: [Article Title]

An error occurred during the editorial, production, or publication process of the article in relation to [describe the error].

The correct information is [provide the correction].

The error has been corrected in the published record in accordance with the JSCE correction policy.

 

5.3 Expression of Concern

Expression of Concern: [Article Title]

The Editors of the Jurnal Ilmiah Sport Coaching and Education are issuing this Expression of Concern regarding [citation] because concerns have been raised regarding [briefly describe the concern].

The authors and/or relevant institution have been asked to provide clarification or undertake an appropriate investigation.

Readers are advised to interpret the findings of this article with caution until the matter has been resolved.

 

5.4 Retraction

Retraction: [Article Title]

The following article has been retracted:

[Full citation]

The retraction was initiated by [the authors/the editors] based on [investigation/evidence/institutional findings].

The reason for the retraction is [state the reason factually and clearly].

[The authors agree with the retraction / The authors do not agree with the retraction / The authors did not respond to the retraction request.]

This retraction is issued to maintain the accuracy and integrity of the scholarly record.

 

PART VI. ROLES AND RESPONSIBILITIES

Authors

Authors are responsible for:

  1. promptly notifying the journal when they identify a significant error in their published work;
  2. providing clarification and supporting evidence when requested;
  3. providing relevant research data or documentation when reasonably required;
  4. cooperating with correction or integrity procedures; and
  5. ensuring that all co-authors are informed of correction or retraction requests.

Readers

Readers are encouraged to:

  1. communicate scholarly criticism constructively;
  2. provide evidence supporting any research integrity concern;
  3. use the journal's official communication channels; and
  4. avoid personal accusations or attacks against authors.

Reviewers

Reviewers may report:

  • scientific errors;
  • suspected plagiarism;
  • methodological concerns;
  • conflicts of interest;
  • potential data manipulation; or
  • other research integrity concerns.

Reviewers must maintain confidentiality throughout the editorial process.

Editors

Editors are responsible for:

  1. handling concerns fairly and confidentially;
  2. providing authors with a reasonable opportunity to respond;
  3. documenting editorial decisions;
  4. applying procedures consistently;
  5. maintaining editorial independence; and
  6. following applicable publication ethics principles and COPE guidance.

Journal Management

The journal management is responsible for:

  1. maintaining the integrity and permanence of the published scholarly record;
  2. ensuring that correction and retraction notices are traceable;
  3. linking notices to the relevant articles;
  4. updating publication metadata; and
  5. maintaining appropriate archives of published articles and editorial records.

 

PART VII. CONFIDENTIALITY AND FAIRNESS

JSCE is committed to handling all post-publication concerns professionally, objectively, fairly, and confidentially.

The identities of complainants, authors, reviewers, and information relating to an investigation will not be disclosed unnecessarily, except where disclosure is:

  • required by law;
  • necessary for an institutional investigation;
  • necessary to protect research integrity; or
  • required by applicable publication ethics standards.

All relevant parties will be given a reasonable opportunity to provide clarification before a substantive editorial decision is made.

 

PART VIII. FINAL PRINCIPLE

The Jurnal Ilmiah Sport Coaching and Education (JSCE) places research integrity, transparency, accuracy, accountability, and reader trust at the centre of its post-publication policies.

Corrections, Expressions of Concern, and Retractions are not intended primarily as punitive measures. They are mechanisms for protecting the accuracy, reliability, and integrity of the scholarly literature.

For complex cases, JSCE may consult the relevant COPE guidelines and flowcharts, seek advice from independent experts, or communicate with the institution responsible for the research.

Contact

To submit a:

  • Post-Publication Comment;
  • Correction Request;
  • Research Integrity Concern;
  • Retraction Request; or
  • question regarding a published article,

please contact the Editorial Office of the Jurnal Ilmiah Sport Coaching and Education (JSCE), Faculty of Sports and Health Sciences, Universitas Negeri Jakarta, through the journal's official communication channel.

Please include the article title and DOI, where available.

Jurnal Ilmiah Sport Coaching and Education (JSCE)
Faculty of Sports and Health Sciences
Universitas Negeri Jakarta