Ownership and Management

Jurnal Ilmiah Sport Coaching and Education (JSCE), Universitas Negeri Jakarta (UNJ) is committed to transparent journal management, responsible governance, and the protection of editorial independence. This policy explains the journal's ownership, governance structure, editorial appointments, financial arrangements, operational management, and procedures for handling complaints.

The policy follows the Committee on Publication Ethics (COPE) Core Practices, particularly Journal Management and Complaints and Appeals, and the Principles of Transparency and Best Practice in Scholarly Publishing.

1. Ownership and Journal Information

Jurnal Ilmiah Sport Coaching and Education (JSCE) is a scholarly journal serving the fields of sport coaching, sport science, physical education, sports training, and related disciplines. The journal aims to disseminate original research, scholarly reviews, and evidence-based contributions that support the development of sport coaching and sport education.

Information

Details

Journal title

Jurnal Ilmiah Sport Coaching and Education (JSCE)

Publisher

Universitas Negeri Jakarta (UNJ), Indonesia

Managing unit

Sport Coaching Education Study Program, Faculty of Sport Sciene and Health , State University of Jakarta (Universitas Negeri Jakarta), Jalan Pemuda No 10, East Jakarta.

Type of owner

Public, not-for-profit higher education institution

First published

To be confirmed from the journal's official records

Print ISSN

2548-8511

Electronic ISSN

2613-9839

DOI prefix

https://doi.org/10.21009/JSCE...............

Publication frequency

Two issues per year, in July and Desember

Language

Indonesia and English

Access model

Open access, under a Creative Commons Attribution-ShareAlike 4.0 International (CC BY-NC-SA 4.0)

Official website

https://journal.unj.ac.id/unj/index.php/jsce

Editorial contact

jsce@gmail.com

The journal's ownership, title, ISSN, publisher, or other essential identifying information must not be changed without appropriate institutional authorisation and public notice. Where required, changes will also be communicated to the relevant ISSN centre, DOI registration agency, and indexing services.

2. Governance Structure

JSCE is managed through a defined editorial and administrative structure designed to support academic quality, ethical publishing, and transparent decision-making.

2.1 Publisher

The publisher is responsible for providing the institutional framework within which the journal operates. Subject to the university's applicable regulations, the publisher:

  • Supports the journal's administrative, technical, and operational needs.
  • Authorises or approves relevant journal policies and governance arrangements.
  • Appoints or approves the appointment of the Editor-in-Chief in accordance with institutional procedures.
  • Protects the editorial team's independence in decisions about individual manuscripts.
  • Supports compliance with applicable publication ethics, institutional regulations, and scholarly publishing standards.

2.2 Editor-in-Chief

The Editor-in-Chief has overall responsibility for the journal's editorial direction and scholarly integrity, including:

  • Establishing and maintaining the journal's academic scope and editorial standards.
  • Making final editorial decisions or delegating decisions to qualified editors.
  • Ensuring that peer review is fair, confidential, and appropriate to the manuscript.
  • Overseeing the implementation of publication ethics policies.
  • Managing complaints, appeals, corrections, retractions, and research-integrity concerns.
  • Appointing and coordinating the editorial team in accordance with the journal's governance arrangements.

2.3 Managing Editor

The Managing Editor coordinates the journal's daily operations, including:

  • Managing the manuscript workflow through the journal's publishing platform.
  • Communicating with authors, reviewers, and editors.
  • Monitoring submission progress, editorial schedules, and production deadlines.
  • Coordinating copyediting, proofreading, layout, and publication.
  • Maintaining administrative records and supporting implementation of journal policies.

2.4 Section Editors or Associate Editors

Section Editors or Associate Editors handle manuscripts within their areas of expertise. Their responsibilities may include:

  • Assessing the suitability of manuscripts for the journal's scope.
  • Selecting qualified and independent reviewers.
  • Evaluating peer-review reports and recommending editorial decisions.
  • Identifying potential conflicts of interest and ethical concerns.
  • Ensuring that decisions are based on scholarly merit, methodological quality, relevance, and ethical compliance.

Relevant expertise may include sport coaching, football and futsal, sport performance, physical conditioning, motor learning, sport pedagogy, sport psychology, sport biomechanics, sport management, and sport testing and measurement, depending on the journal's published scope.

2.5 Editorial Board

The Editorial Board provides scholarly guidance and supports the journal's development. Members are expected to:

  • Advise on the journal's scope, editorial policies, and academic standards.
  • Contribute expertise in relevant areas of sport coaching and sport education.
  • Support the integrity and quality of the peer-review process.
  • Assist with manuscript assessment or appeals when appropriately assigned.
  • Promote the journal within relevant scholarly communities.

The board should reflect appropriate disciplinary expertise and, where feasible, diversity in institutional affiliation, geographical representation, career stage, and gender. Board members must agree to serve, and their names, affiliations, and roles must be published accurately on the journal's official website.

2.6 Technical and Production Team

Depending on the journal's operational arrangements, the technical and production team may include copyeditors, layout editors, proofreaders, and publishing-platform administrators. These personnel support the technical quality and publication process but must not override editorial decisions on scholarly grounds.

3. Appointment and Terms of Office

The appointment and renewal of editorial personnel must follow the publisher's applicable regulations and the journal's documented governance arrangements.

  • Editor-in-Chief: Appointed or approved by the publisher or the authorised university body. The term of office, renewal conditions, and selection criteria must be documented and publicly available where appropriate.
  • Editors and editorial board members: Appointed according to their relevant expertise, scholarly contributions, professional integrity, and willingness to fulfil their responsibilities.
  • Review and renewal: Editorial appointments should be reviewed periodically to assess participation, performance, disciplinary coverage, and the continuing needs of the journal.
  • Conflicts of interest: Editorial team members must disclose relevant conflicts of interest and update their declarations when circumstances change, in accordance with the journal's Conflict of Interest Policy.
  • Changes in editorial roles: Changes to the editorial team should be reflected promptly on the journal website.

Specific term lengths and renewal limits must follow JSCE's approved arrangements. They should not be presented as fixed requirements until formally adopted by the journal.

4. Editorial Independence

JSCE protects the independence of editorial decisions. Manuscripts are assessed according to scholarly merit, relevance to the journal's scope, methodological soundness, originality, research ethics, and the outcome of peer review.

The following principles apply:

  • The publisher, university leadership, sponsors, funders, and other interested parties must not improperly influence decisions concerning individual manuscripts.
  • Editorial decisions must not be based on an author's institutional affiliation, academic status, personal relationships, financial contribution, or other irrelevant considerations.
  • Manuscripts submitted by the publisher's staff, students, editors, or editorial board members must receive the same standards of assessment as other submissions.
  • When an editor or editorial board member submits a manuscript, an independent editor without a relevant conflict must handle the submission. The submitting editor must not participate in the editorial decision or access confidential review discussions beyond what is authorised.
  • The journal should monitor author affiliations and publication patterns to identify potential institutional bias or excessive concentration of publications from the publisher's own institution.
  • Any publication fees, sponsorships, or other income must be kept separate from editorial decisions.
  • Appeals, corrections, retractions, and research-integrity cases must be handled according to the journal's published policies.

The journal's editorial independence does not remove the publisher's responsibility to provide appropriate oversight of legal compliance, ethical governance, and institutional accountability.

5. Financing and Business Model

JSCE must describe its funding and business model transparently on the official journal website.

The journal's financial information should identify, as applicable:

  • Institutional financial or in-kind support.
  • Article Processing Charges (APCs), submission fees, or other publication charges, if any.
  • Conditions and procedures for fee waivers or reductions, if offered.
  • Grants, sponsorships, or other financial support relevant to journal operations.
  • Advertising or sponsored content arrangements, if applicable.

All fees and charges must be clearly disclosed before manuscript submission. Authors must be able to understand when a fee becomes payable and what services or publication processes it covers.

Payment must not guarantee acceptance, influence reviewer selection, or determine editorial outcomes. If JSCE does not charge authors or publish advertising, this should be stated explicitly in its official policies.

The journal must not identify a funding source, collaboration partner, or APC arrangement unless it has been confirmed by the responsible institution and accurately reflects current practice.

6. Operational Management

6.1 Publishing Platform

The journal's official publishing platform and hosting arrangements must be identified on its website. If JSCE uses Open Journal Systems (OJS), the journal should state that submissions, peer review, editorial decisions, and publication records are managed through that platform, as applicable.

The journal must ensure that editorial and peer-review information is accessed only by authorised individuals and is handled confidentially.

6.2 Editorial Workflow and Timelines

JSCE should publish a clear description of its editorial workflow, including:

  • Initial screening and scope assessment.
  • Plagiarism and research-integrity checks.
  • Reviewer selection and peer review.
  • Editorial decisions and opportunities for revision.
  • Copyediting, proofreading, and publication.
  • Procedures for appeals and complaints.

Expected timelines must reflect the journal's actual workflow and available editorial resources. The journal should monitor its performance and update published estimates when necessary. Specific deadlines must not be stated as official service commitments unless they have been adopted by the journal.

6.3 Quality Assurance

The journal should maintain documented procedures for:

  • Assessing manuscript suitability and originality.
  • Screening for plagiarism and other research-integrity concerns.
  • Evaluating research ethics and participant protection.
  • Checking references, author information, figures, tables, and publication metadata.
  • Copyediting, proofreading, and preparing publication-ready files.
  • Registering DOIs and maintaining accurate article metadata, where applicable.
  • Reviewing and improving editorial policies and processes.

Similarity-checking thresholds, if used, must be stated in the relevant policy and applied with editorial judgment. A similarity score alone must not be treated as conclusive evidence of plagiarism.

6.4 Archiving and Digital Preservation

JSCE should identify its actual digital preservation arrangements, including any participation in recognised preservation services, institutional repositories, or university-managed systems.

Claims of participation in the PKP Preservation Network, LOCKSS, CLOCKSS, or other archiving services must be made only after participation has been confirmed. The journal's Archiving and Digital Preservation Policy should explain how published content is preserved and what measures are in place to maintain access if regular publication is interrupted or discontinued.

6.5 Indexing and Abstracting

The journal must list its indexing and abstracting services accurately and keep the information up to date. Each claim must be supported by a current record or official listing from the relevant service.

The journal must not claim inclusion in a database, index, or ranking unless that status has been verified. Any reference to accreditation or ranking must use the current official designation and status.

6.6 Editorial Records

Editorial correspondence, peer-review reports, decisions, conflict-of-interest declarations, and research-integrity case records must be handled confidentially and retained in accordance with the journal's record-management arrangements and applicable institutional requirements.

The journal should specify its retention period in the relevant policy. Access to confidential records must be limited to authorised personnel and legitimate editorial or integrity-related purposes.

6.7 Policy Review

The journal's policies should be reviewed periodically and whenever changes in publication ethics guidance, institutional requirements, technology, or editorial practice make revision necessary.

The date of the latest revision should be displayed on each policy page. Material changes should be communicated transparently to authors, reviewers, editors, and readers.

7. Published Policies

The journal's management is guided by its published policies and author instructions. As applicable, these may include:

  • Author Guidelines
  • Peer Review Policy or Peer Review Process
  • Publication Ethics Policy
  • Research Misconduct and Publication Integrity Policy
  • Plagiarism Policy
  • Conflict of Interest Policy
  • Authorship and Contributorship Policy
  • Generative AI Policy
  • Corrections and Retractions Policy
  • Post-publication Discussion Policy
  • Publication Fees Policy
  • Archiving and Digital Preservation Policy
  • Complaints and Appeals Policy
  • Data Availability and Research Transparency Policy

Only policies that have been adopted and made available by JSCE should be presented as active official policies. Their titles should match the corresponding pages on the journal website.

8. Complaints and Appeals

JSCE provides a process for raising concerns about journal management, editorial procedures, publication practices, or the conduct of journal personnel.

  1. Submission: Complaints should be submitted through the journal's official editorial contact channel, addressed to the Editor-in-Chief where appropriate. The complaint should identify the relevant issue and provide supporting information.
  2. Acknowledgement: The journal aims to acknowledge receipt within seven working days.
  3. Assessment and response: The complaint will be reviewed impartially, and the journal aims to provide a substantive response within 30 days. Complex matters may require additional time, in which case the complainant should be informed.
  4. Complaints concerning the Editor-in-Chief: These must be handled by an appropriate independent senior editor, authorised representative of the publisher, or other designated body that has no relevant conflict of interest.
  5. Appeals: Where a complainant disagrees with the outcome, the journal should provide information about any applicable internal appeal procedure.
  6. External guidance: Where appropriate, the complainant may consult relevant institutional procedures or seek guidance from a suitable publication-ethics body. Any referral must follow that body's remit and procedures.

Complaints must be handled respectfully and confidentially. No person should be penalised merely for raising a concern in good faith.

Sources